Procurement Administrator – ITS Testing Services Ltd – Aberdeen

ITS Testing Services Ltd

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customers operations and supply chains. Due to continued growth, we now have an exciting opportunity for a Procurement Administrator. You ensure the timely preparation of purchase requisitions, create purchase orders to allow the effective ordering of goods and follow company procedures to ensure supplier invoices are dealt with appropriately within Peoplesoft. In addition, assisting with month-end processes and ensuring that the procurement function is managed effectively. About You: * Previous experience in a similar role advantageous * Strong organisational skills * Good problem-identification and solving skills * Strong interpersonal skills * Ability to liaise with a wide range of staff, outside organisations and individuals in a professional and sensitive manner. * Good time management and an ability to work under pressure and to strict deadlines * IT literate including a good level of skills in MS Office software and database use * Highly organised * Team Work ethic * Ability to adapt to a changing environment and projects About the Role: * Responsible for preparing purchase requisitions using e-pro, ensuring the correct purchase requisition is prepared (one-off, monthly, annual, weekly) using the appropriate general ledger coding * On receipt of the approved purchase order, place the order with the supplier or pass the purchase order to the appropriate person for ordering and update the purchase order log * Taking ownership for timely receipting of goods received in Peoplesoft against the delivery note, which should have already been checked by stores * Responsible for the administration of Peoplesoft queue, ensuring any non-purchase order invoices are coded and approved in Peoplesoft once authorisation is obtained from the appropriate personnel * Responsible for ensuring that all purchase order invoices that arrive in Peoplesoft, that the appropriate action taken to so that the invoice is matched to the purchase order * Follow company procedure for setting up new vendors with the P2P team * Follow company procedures for requesting urgent supplier payments from the P2P team * Review of mid-month and month-end accruals following company procedures * Assist timely when required with month-end queries, thus helping to ensure that the transactions within the P & L are correct * Responsible for the close out of any open purchase orders within Peoplesoft which are complete * For any project-related customer jobs, track all costs to allow accurate WIP and cost accruals to be calculated at month end * Supporting the admin team with reception cover and meeting room set up as required. * Actively engage in Interteks performance culture focused on exceeding customer expectations * Actively champion Interteks 5×5 strategy and Company Values, and promote a focus on 10x related behaviour in all aspects of team performance What We Offer: Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world. * Competitive salary/benefits * Development and career opportunities around the Globe * Working in a highly motivated team and dynamic working environment In this opportunity, youll be joining our E&P team, based in Aberdeen. We are an Equal Opportunity Employer who do not discriminate against applicants. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex or national origin. Intertek operates a preferred supplier arrangement and we do not accept unsolicited approaches from agencies.

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